The COVID-19 pandemic has highlighted significant supply chain challenges as provincial health systems across Canada struggle to manage the impact and spread of the coronavirus. Supply chain and logistics infrastructure assumes a critical role to support health services and public health in meeting the unprecedented demands of COVID-19 and ensuring health teams and essential workers have the products and equipment needed to mitigate the impact and spread of COVID-19 through prevention efforts and to achieve optimal outcomes for those who become infected. Supply chain in health systems source and distribute products to ensure health system teams have timely access to the essential products and equipment needed for prevention initiatives and to deliver patient care in an efficient, safe and secure manner. Health services supply chain teams source and distribute everything from beds to ventilators, intravenous (IV) pumps and IV tubing, medications and vaccines, personal protective equipment (PPE), and endotracheal tubes. Some health systems have made progress towards fully integrated supply chains, yet the COVID-19 pandemic has illustrated very clearly that a number of challenges remain for health systems to achieve resilient, agile, and responsive supply chain systems capable of sourcing products critical to care delivery for citizens infected with COVID-19 and to support communities to mitigate risk of transmission of the virus.
To improve and inform health system supply chain initiatives, SCAN Health has partnered with Eastern Health, the largest integrated health organization in Newfoundland and Labrador. Eastern Health provides the full continuum of health services to a regional population of more than 300,000 and are responsible for several unique provincial programs. Over 13,000 health care and support services professionals strive to deliver the best quality of care and health service delivery across Newfoundland and Labrador. Eastern Health extends west from St. John's to Port Blandford and includes all communities on the Avalon, Burin and Bonavista Peninsulas. Eastern Health is governed by a volunteer Board of Trustees appointed by the Minister of Health and Community Services according to the Regional Health Authorities Act.
The SCAN Health Design Competition creates a unique opportunity for industry, academia and global partners to collaborate with a health system and respond to the competition challenge with solutions and expertise that offer global recognition for winning teams. It brings specific challenges to the global marketplace, seeking solutions that can advance and support progress of supply chain infrastructure in global health systems that achieves value for populations.
The SCAN Health Design Competition is open to the public. The target audience includes international industry teams, innovators, health systems and academia operating in healthcare supply chain and logistics.
STANDARD COMPETITION TERMS AND CONDITIONS
1.CHALLENGE RULES AND TERMS
The competition is presented by the Supply Chain Advancement Network in Health (www.SCANHealth.ca). Design Competitions are one of five knowledge exchange and dissemination initiatives designed to advance and accelerate the transformation of supply chain and logistics disseminated across global health systems. The SCAN Health Design Competition mobilizes health system leaders to identify key supply chain challenges they are facing, and to create a Design Competition challenge for industry and global partners to respond to with solutions and expertise that offer global recognition for winning teams.
The SCAN Health Design Competition will be launched annually. Each Competition is governed both by (i) the Competition Rules (“Rules”) published in connection with the Competition and (ii) these Standard Competition Terms and Conditions (“Terms”).All reference to Rules means the relevant Rules for a specific Competition or to Rules generally, as the context requires.
By participating in Competition, you are an entrant and agree to be bound by the governing Rules and these Terms (“you” or “Entrant” or “Participant”).
By entering this Competition, you agree that SCAN Health may send you communications about the Competition, which may include information such as Competition related messages, updates, reminders and news.
Eligibility criteria are established in the Rules. Participation requires logging onto the SCAN Health Design Competition Platform ( https://scanhealth.ca/scan-main/design-challenge/ ) which is accessible to SCAN Health Network members, including industry, government, academia, health systems and interested participants.
The specific conditions of participation in the competition are established in the Rules.
The SCAN Health Design Competition platform is an online interactive forum that allows Entrants to access the Competition case and submit their solutions. Entrants may participate in English.
Where a Competition seeks your ideas, your contributions should be the result of your own and teams’ original ideas and innovative thinking. Academic honesty is expected of all Participants. Participants are expected to behave in a manner that ensures their work is judged accurately and fairly. Plagiarism, unauthorized collusion, or cheating in any form will result in a disqualification from the Competition.
SCAN Health reserves the right to monitor, as well as modify Entrant submission to ensure compliance with the Competition Rules.
As part of a Competition we may provide you with information that is confidential or materials that are subject to copyright; teams are prohibited from reproducing, publishing, sharing or using the information provided by SCAN Health in any way other than as set out in the Rules, Terms and Conditions of the Competition.
In all other circumstances, no identifiable information that is collected will be shared with third parties at any time unless it is shared with the Entrant’s consent, or SCAN Health clearly discloses to you in advance of your participation what identifiable information may be shared. Data collected through this Competition may be processed and stored in other countries and the governments, courts or law enforcement or regulatory agencies may be able to obtain disclosure of your information under a lawful order made in that country.
Intellectual Property Rights
The SCAN Health Design Competition platform is intended to ignite and share the generation of innovative ideas and solutions for health sector supply chain and logistics. Confidential information and trade secrets should not be submitted to any Competition.
In the event that a contribution (“User Content”) submitted by an Entrant contains any intellectual property rights (“IP RIGHTS”), the Entrant retains ownership of her/his User Content IP Rights, subject to the relevant laws and the license for use by SCAN Health and others granted under these Terms.
User Content is Owned by You
SCAN Health does not acquire any ownership rights to your User Content.
To operate, market, promote Competitions and to progress supply chain innovation and transformation, SCAN Health requires the right to make such use of User Content (and any IP Rights thereof) in accordance with and subject to these Terms. Therefore, by contributing User Content to the Competition, or creating it on the Competition Platform website, when applicable, Entrant automatically grants to SCAN Health an irrevocable and perpetual, non-exclusive, transferrable, fully paid, royalty free, worldwide license, for SCAN Health to use, copy, reformat, distribute, publicly perform, publicly display, print, publish, republish, translate in whole or in part, the User Content in any form of media or expression for the purpose of administering this Competition or marketing or promoting any Challenge. SCAN Health will acknowledge User Content ownership in distribution of all materials according to academic integrity rules.
Aggregate Anonymized Data
Notwithstanding the foregoing, you agree that SCAN Health will have the right to generate anonymous statistical and usage data related to the Competition service and user demographics (“Aggregate Anonymous Data”).You agree that Aggregate Anonymous Data is owned by SCAN Health, which SCAN Health may use for any service improvement or business purpose during or after the term of this Agreement. SCAN Health will not distribute Aggregate Anonymous Data in a manner that personally identifies you or its website visitors.
For statistical accuracy purposes, SCAN Health will not publish anonymized aggregated data where the cohort/group of interest has fewer than 15 respondents. For respondent confidentiality purposes, SCAN Health will not publish aggregate data where the cell size is less than 5, or other number which could result in the disclosure of identifiable personal information.
The Rules will establish any awards, and process for the determination of awards.
Prior to receiving an award, an Entrant may be required to sign a standard release and indemnity form confirming compliance with the Rules and Terms, and releasing SCAN Health and its directors, affiliates, representatives, advertising and promotional agencies from any and all liability arising from their participation in the Competition or out of, pursuant to, or as a result of the carrying out of the Competition.
Failure to comply with the Rules or Terms, or to sign and return any required release and indemnity form on a timely basis may result disqualification and forfeiture of the award and SCAN Health may distribute the award to another Entrant, at its sole discretion.
You also agree that SCAN Health may use your name, Province or city, photograph (such as your profile photo or another photo that you supply), videos, voice and/or other likeness for news, trade and promotional purposes in any media now known or hereafter discovered, worldwide, in perpetuity, without compensation, notification or permission. SCAN Health reserves the right to use any information related to the Competition, including submissions provided by Entrants, for editorial, marketing and any other purpose, unless prohibited by law.
9.LIMITATION OF LIABILITY
By participating in the Competition, you agree, to the maximum extent permitted by applicable laws to release, indemnify and hold SCAN Health and its affiliates, subsidiaries, officers, directors, agents, representatives and employees (collectively, “Released Parties”), harmless from any and all liability whatsoever for any injuries, losses or damages of any kind arising from participation in or in connection with the Competition, including, without limitation: (i) awarding, acceptance, receipt, possession, use and/or misuse of the Award herein; or (ii) participation in any Competition related activities and travel of any kind. The above limitation of liability shall not apply to death or bodily injury caused as a result of SCAN Health’s negligence.
Released Parties assume no responsibility for delayed or misdirected entries or for any failure of any website, for any problems or technical malfunction of any computer online systems, servers, access providers, computer equipment, software, failure of any e–mail or online entry (including Contributions or Improvements) to be received by SCAN Health on account of technical problems or traffic congestion on the Internet or at any website, or any combination thereof, including any injury or damage to an entrant’s or any other person’s computer, mobile device or other electronic device related to or resulting from this Competition.
You agree, by participating, to be bound by the terms of the Rules and Terms and the decisions SCAN Health, in connection with Competition matters are final and binding, without right of appeal.
SCAN Health, in its sole discretion, reserves the right to disqualify any person it finds (i) not eligible to participate in the Competition, (ii) to be in violation of the Rules or Terms, or (iii) tampering with or otherwise abusing any aspect of the Competition.
SCAN Health reserves the right to reschedule, change relevant dates, cancel or modify this on-line challenge for any reason, including in the event of technical corruption due to virus or other technical problems.
SCAN Health reserves the right, in its sole and absolute discretion, and without prior notice, to adjust any of the dates and/or timeframes stipulated in the Rules or the Terms, to the extent necessary, for purposes of administering the Competition, including verifying compliance by any entrant or entry with the Rules and Terms.
In the event a Competition is compromised by a virus, non–authorized human intervention, tampering or other causes beyond the reasonable control of SCAN Health which corrupts or impairs the administration, security, fairness or proper operation of the Competition, SCAN Health reserves the right in its sole discretion to suspend, modify or terminate the Competition or modify the Rules or Terms. In such an event, SCAN Health may post a notice on the SCAN Health Design Competition website or send an email alert.
The Rules and Terms and Conditions are not all encompassing, and situations may arise that have not been covered. It is the expectation of the Organizers that any issues or disputes will be resolved in the spirit of the Competition.
Nothing contained in these Terms shall be deemed to constitute either party a partner, joint venture or employee of the other party for any purpose.
The failure to exercise any right provided in these Terms or the Rules shall not be a waiver of prior or subsequent rights.
This Design Competition is an opportunity for manufacturers, solution providers and shared services organizations to team up with a health system to develop a solution design that addresses the objectives of industry experts and regulatory bodies that meet the challenge.
Teams must contain at least one (1) manufacturer, solution provider or academic partner, and one (1) health system partner. Solutions should consider including a broad spectrum of manufacturers that represent: GS1, HIBCC, and ICCBBA standards that deliver data via the GDSN, GUDID, or other method that can be consumed by solution provider or academic partner, and transmitted to a spectrum of health system partners from small to larger integrated delivery networks (IDN).
This is to ensure the demonstration of real-world application, evidence and effectiveness of the team’s proposed strategy, technologies and business models. The proposed solution design can be demonstrated using health system partner data to demonstrate the value and effectiveness of the solution.
Round One is an Expression of Interest (EOI) Phase.
A virtual “EOI pitch” in the form of a written document, no more than 1,000 words, outlining the proposed strategy specific to Eastern Health’s outlined challenge. The judging panel will review the submissions, assigning a score for each of the criteria, to determine the top EOI design solutions to be invited to submit a more detailed solution in Round Two.
What is the SCAN Health Design Competition?
The SCAN Health Design Competition is a virtual, international design competition that focuses on a real-world, health system challenge. It provides a forum for health system leaders to build their knowledge of innovative supply chain solutions and technologies to advance health system capacity.
This opportunity is designed to broker relationships between private sector industries, who have expertise of effective supply chain and logistics processes, and health system leaders, who have knowledge of the challenges and barriers health systems face. By mobilizing supply chain best practices, we can significantly reduce medical error, increase health system sustainability and drive economic growth for companies.
Who can participate in the SCAN Health Design Competition?
The Design Competition is an opportunity for manufacturers, solution providers and shared services organizations to team up with a health system to develop a solution that addresses the objectives of industry experts and regulatory bodies that meet the challenge. Teams across North America and internationally are encouraged to participate.
Who can I have on my team?
Teams must contain at least one (1) manufacturer, solution provider or academic partner, and one (1) health system partner. This is to ensure the demonstration of real-world application, evidence and effectiveness of the team’s proposed strategy, technologies and business models. The proposed solution design can be demonstrated using health system partner data to demonstrate the value and effectiveness of the solution.
Can I participate on multiple teams?
Individuals cannot participate on more than one (1) team. However, the company can be represented on multiple teams as long as there is a different individual representative for each team.
Why should I participate?
Successful teams will have the opportunity to connect directly with Eastern Health leadership and present their final solution at #ThePathForward2020, a virtual event in partnership with HIMSS and GS1 Canada on December 8, 2020. These teams will be provided free registration for #ThePathForward2020 and their solutions will be widely profiled across the entire SCAN Health global network.
Do I have to travel or pay anything to participate?
As a virtual competition, there is no travel required by teams and the competition can accommodate teams from different continents and time zones. There is no cost associated with registration or participation in the SCAN Health Design Competition.
How do I enter the SCAN Health Design Competition?
Teams must register and submit their solution on the online SCAN Health Design Competition platform between August 25 and September 22, 2020. Only one registration per team is required and teams will share one username and password for login.
How do I use the SCAN Health Design Competition platform?
Once registered, teams will have one username and password to share amongst team members. Teams can login to the platform at https://scanhealth.ca/scan-main/design-competition/. Below is a brief description of the platform’s capabilities:
Manage Your Project: This is a private, collaborative space for team members to add, edit and delete files. The final version of files for Round 1 and Round 2 must be the only files uploaded to this space at the deadline time. When a video submission is required, there is an option for teams to submit a link to their video uploaded to a third-party platform (i.e., YouTube) in cases where the file is too large for the SCAN Health Design Competition platform.
Forum: This is a public space for teams to interact and network with other teams competing in the competition from around the globe.
Ask a Question: This space allows for teams to send a message or question to an administrator for inquiries on use of the platform, competition details, etc.
When does the competition start?
Key dates for the SCAN Health Design Competition 2020 are below:
August 25 – September 22, 2020 11:59 PM ET
Registration / Expression of Interest Phase
September 23 – October 6, 2020
Round 1 Judging
October 12 – November 9, 2020 11:59 PM ET
Full Proposal Phase
November 10 – November 12, 2020
Design Den Q/A with Judging Panel
November 13 – December 1, 2020
Round 2 Judging
December 8, 2020
Winning Announcement at #ThePathForward2020
What do I need to submit in each round?
On the SCAN Health Design Competition homepage under the “Submission Requirements” dropdown you will find the specific submission requirements for each round. Please omit using your company name to prevent bias during judging. Submissions that mention company names will be cleaned of any identifiable information.
How is the competition judged?
Submissions will be judged based on the criteria listed on the SCAN Health Design Competition homepage under the “Judging Criteria” dropdown. Submissions will be reviewed by a panel of judges including experts in supply chain, logistics and health system transformation and Eastern Health leadership. Their purpose is to adjudicate competition submissions with the support of the SCAN Health team to assemble submissions, provide criteria for judging and facilitate the judging panel to determine the winning submissions. The judges’ decision is final, and participants will be allowed to view their final score only, upon request.
Are there any rules, terms or conditions to the competition?
On the SCAN Health Design Competition homepage, you will find the respective “Competition Rules” and “Terms and Conditions” dropdowns that contain pertinent information for participation in the competition.
My question isn’t here, who do I contact for more information?
You can contact the administration team on the online platform under the tab “Ask a Question”. Alternatively, please e-mail info.SCANHealth@uwindsor.ca and we would be happy to answer any questions you may have and provide more information.
Please be advised that ALL submissions of design proposals for the SCAN Health Design Competition are not in any sense a public disclosure. The submission will remain strictly confidential at all times, accessible only by the SCAN Health team and the judging panel for the duration of the competition. The SCAN Health team and judging panel are bound by confidentiality requirements and will use the submission only for the explicit purpose of review in relation to the SCAN Health Design Competition. Materials submitted by participant teams will not be shared or communicated at any time, either publicly or to SCAN Health partners, without the explicit written consent of the participating team. At the completion of the design competition, all teams will be approached to obtain their consent to share their design submissions for distribution across the SCAN Health network for the purpose of supporting knowledge exchange and knowledge dissemination globally. All materials submitted to the competition by participant teams, who decline to have their submission materials shared with the SCAN Health network, will be destroyed at the conclusion of the competition judging, to ensure confidentiality of all materials is protected at all times.
All judges must adhere to the Principles and Guidelines for Adjudicators as set out by SCAN Health’s funders, Social Sciences and Humanities Research Council (SSHRC). The principles set out in the following sections apply to all judge adjudicators and are vital to maintaining the well-established tradition of integrity and transparency in conducting SCAN Health Design Competition adjudication.
All judges must review, sign and adhere to the Conflict of Interest and Confidentiality Agreement to protect the intellectual property of competing Participants.
Judges will be provided with a preliminary list of team names and organizations who have submitted a design proposal and will be asked to identify any real or potential conflict of interest with any of the proposal team members or organizations. The SCAN Health team will assign design proposals to each judge and in the event where a judge declares conflict of interest on a specific design submission, that judge will not review or have access to that design proposal with which they are in conflict. The design proposals will be distributed to the judges, each judge will submit a score based on the criteria for each assigned proposal, and a proposal’s final score will be the average scores of the judges who reviewed each proposal. Discrepancies in scores will be reviewed by the panel of judges, and with the support of the chair of the judging panel, will resolve all discrepancies by majority vote.
Any judge who becomes aware of a conflict of interest, both for him/herself or for another judge, during the proposal review process will promptly disclose the conflict to the SCAN Health team. The CEO of SCAN Health will determine if it constitutes a conflict of interest and what measures—such as recusal—are required. No judge may participate in the review process of a proposal with which he/she is in conflict of interest. Such disclosures and compliance measures shall be documented and retained for the record.
SCAN Health recognizes that real, perceived or potential conflicts of interest can and do arise in the adjudication of proposals. SCAN Health’s position is that these situations must be managed in an open and transparent manner in order to maintain the community’s confidence and trust, and to ensure accountability.
While SCAN Health cannot anticipate all potential conflict of interest situations, SCAN Health staff members make every effort to avoid any conflicts of interest before assigning proposals to judges for review.
Before reviewers access their assigned proposals, they must read and agree to the Conflict of Interest and Confidentiality Agreement. It is SCAN Health’s role to advise the judges in cases where conflict of interest appears difficult to determine or falls outside the examples listed in this agreement.
Judges are responsible for identifying and declaring any conflict of interest, real or perceived, related to a proposal, and for informing SCAN Health of the conflict as soon as they become aware of it.
In adjudication meetings or teleconferences, a judge in a real or perceived conflict of interest must withdraw from the conference call during the committee’s discussion of the proposal in question. In cases where the chair of a committee withdraws because of a conflict of interest, the committee will designate an alternate chair for the review of the particular design proposal applications, as required.
Information in proposals should be considered confidential and will be handled in a confidential and secure manner. In managing participant/proposal information, judges must adhere to these requirements:
All matters discussed during adjudication meetings or teleconferences are confidential. Judges must not impart, refer to, communicate or consider information about the Design Competition participants that do not appear in the proposal materials. Judges must not disclose results prior to their official release by SCAN Health. If approached by a participant concerning a decision, udges should decline to discuss the matter and advise the enquirer to contact SCAN Health directly.
Following SCAN Health approval of judges recommendations, it is the responsibility of SCAN Health staff to notify participants of the results of judges deliberations.