SCAN Health Design Competition 2019
  • Competition Overview
  • Rules
  • Terms and Conditions
  • Eligibility
  • Submission Requirements
  • Judges
  • F.A.Q.
  • Judging Criteria
  • Protection of Intellectual Property
  • Adjudication Process
Health systems globally are challenged by the increasing demands for healthcare services and the finite resources required to meet the demands of populations. The information and communication technology (ICT) infrastructure is widely viewed as an important antecedent to creating a supply chain data infrastructure that fosters seamless information exchange and enables tracking and traceability of care processes, the products used in care, and the outcomes achieved. An effective supply chain data infrastructure results in a clinically integrated supply chain that promotes a better understanding of what care works best for a given patient and under what conditions best outcomes are achieved. Health systems have made progress towards fully integrated supply chains, yet a number of challenges remain to reach the goal of integrated supply chains that are automated, adaptive, agile, responsive, resilient, and capable of tracking and tracing outcomes across the journey of patient care.

To advance and inform progress of health system supply chain infrastructure, SCAN Health has partnered with the Healthcare Transformation Group (HTG), an action-oriented collaboration comprised of six (6) U.S. healthcare systems: Geisinger Health System, Intermountain Healthcare, Kaiser Permanente, Mayo Clinic, Franciscan Missionaries of Our Lady Health System, and Mercy, to co-design a Design Competition challenge. The Design Competition creates a unique opportunity for industry, academia and global partners to collaborate with a health system and respond to the competition challenge with solutions and expertise that offer global recognition for winning teams.

The SCAN Health Design Competition is open to the public. The target audience includes international industry teams, innovators, health systems and academia operating in healthcare supply chain and logistics.

SCAN Health Design Competition Rules

  1. The SCAN Health Design Competition is open to the public. The target audience includes international industry teams, innovators, health systems and academia operating in healthcare supply chain and logistics.
  2. Entry to the competition is restricted to one registration and submission per team.
  3. A participant cannot join two teams.
  4. Only one registration per team is required on the SCAN Health Design Competition platform https://scanhealth.ca/scan-main/design-challenge/
  5. All team members must be confirmed before submitting team solutions for Round One.
  6. The competition will run from April 3rd to October 22, 2019.
  7. There are only two rounds for the competition, short-listed teams will be contacted directly via email and will be announced on the competition website. Winning teams will be announced on October 22, 2019 during SCAN Health’s Annual Event.
  8. Round One is an Expression of Interest (EOI) Phase. A virtual “EOI pitch” in the form of a written document, no more than 1,000 words, outlining the proposed strategy specific to the outlined challenge. Round One judging criteria is provided on the competition’s platform.
  9. Round Two requires a full strategic proposal for the outlined challenge. A full strategic proposal that addresses the challenge’s objectives and meets the judging criteria. The format of the submission is up to the participating team. Teams may choose to best describe their proposal in a report, augmented by a slide deck or video presentation. Round Two judging criteria is provided on the competition’s platform.

  10. The semi-finalists will have the opportunity to present their submissions at the SCAN Health Global Networking Event 2019, a preconference opportunity to the HTG Summit in the fall of 2019.
  11. The judges’ decision is final and participants will be allowed to view their final score upon request.
  12. Late entries may be disqualified.

For any questions regarding the competition rules, please contact Lori Turik

Lori.turik@uwindsor.ca

STANDARD COMPETITION TERMS AND CONDITIONS

1.CHALLENGE RULES AND TERMS

The competition is presented by the Supply Chain Advancement Network in Health (www.SCANHealth.ca).Design Competitions are one of five knowledge exchange and dissemination initiatives designed to advance and accelerate the transformation of supply chain and logistics disseminated across global health systems.The SCAN Health Design Competition mobilizes health system leaders to identify key supply chain challenges they are facing, and to create a Design Competition challenge for industry and global partners to respond to with solutions and expertise that offer global recognition for winning teams.

The SCAN Health Design Competition will be launched annually.Each Competition is governed both by (i) the Competition Rules (“Rules”) published in connection with the Competition and (ii) these Standard Competition Terms and Conditions (“Terms”).All reference to Rules means the relevant Rules for a specific Competition or to Rules generally, as the context requires.

By participating in Competition, you are an entrant and agree to be bound by the governing Rules and these Terms (“you” or “Entrant” or “Participant”).

2.COMMUNICATIONS

By entering this Competition, you agree that SCAN Health may send you communications about the Competition, which may include information such as Competition related messages, updates, reminders and news.

3.ELIGIBILITY

Eligibility criteria are established in the Rules.Participation requires logging onto the SCAN Health Design Competition Platform ( https://scanhealth.ca/scan-main/design-challenge/ ) which is accessible to SCAN Health Network members, including industry, government, academia, health systems and interested participants.

4.PARTICIPATION

The specific conditions of participation in the competition are established in the Rules.

The SCAN Health Design Competition platform is an online interactive forum that allows Entrants to access the Competition case and submit their solutions.Entrants may participate in English.

Where a Competition seeks your ideas, your contributions should be the result of your own and teams’ original ideas and innovative thinking.Academic honesty is expected of all Participants. Participants are expected to behave in a manner that ensures their work is judged accurately and fairly. Plagiarism, unauthorized collusion, or cheating in any form will result in a disqualification from the Competition.

SCAN Health reserves the right to monitor, as well as modify Entrant submission to ensure compliance with the Competition Rules.

As part of a Competition we may provide you with information that is confidential or materials that are subject to copyright; teams are prohibited from reproducing, publishing, sharing or using the information provided by SCAN Health in any way other than as set out in the Rules, Terms and Conditions of the Competition.

5.PERSONAL INFORMATION

By participating in the Competition, you consent to the collection, use and disclosure of your personal information for the purposes of operating the Competition and receiving communications from SCAN Health. You consent to SCAN Health disclosing your personal information to; (i) specifically trained SCAN Health staff working with applicable data; (ii) individuals and organizations who are contractually-bound to protect personal information; (iii) researchers and organizations approved by SCAN Health; and (iv) third parties who help administer the Competition, provide software tools, or who help analyze the information collected. “Personal information” has the meaning set out in the Personal Information Protection and Electronic Documents Act, SC 2000, C5. Personal information shall be handled by SCAN Health in accordance with SCAN Health’s privacy policy, available on the SCAN Health website.

In all other circumstances, no identifiable information that is collected will be shared with third parties at any time unless it is shared with the Entrant’s consent, or SCAN Health clearly discloses to you in advance of your participation what identifiable information may be shared. Data collected through this Competition may be processed and stored in other countries and the governments, courts or law enforcement or regulatory agencies may be able to obtain disclosure of your information under a lawful order made in that country.

6.USER CONTENT

Intellectual Property Rights

The SCAN Health Design Competition platform is intended to ignite and share the generation of innovative ideas and solutions for health sector supply chain and logistics. Confidential information and trade secrets should not be submitted to any Competition.

In the event that a contribution (“User Content”) submitted by an Entrant contains any intellectual property rights (“IP RIGHTS”), the Entrant retains ownership of her/his User Content IP Rights, subject to the relevant laws and the license for use by SCAN Health and others granted under these Terms.

User Content is Owned by You

SCAN Health does not acquire any ownership rights to your User Content.

To operate, market, promote Competitions and to progress supply chain innovation and transformation, SCAN Health requires the right to make such use of User Content (and any IP Rights thereof) in accordance with and subject to these Terms. Therefore, by contributing User Content to the Competition, or creating it on the Competition Platform website, when applicable, Entrant automatically grants to SCAN Health an irrevocable and perpetual, non-exclusive, transferrable, fully paid, royalty free, worldwide license, for SCAN Health to use, copy, reformat, distribute, publicly perform, publicly display, print, publish, republish, translate in whole or in part, the User Content in any form of media or expression for the purpose of administering this Competition or marketing or promoting any Challenge. SCAN Health will acknowledge User Content ownership in distribution of all materials according to academic integrity rules.

Aggregate Anonymized Data

Notwithstanding the foregoing, you agree that SCAN Health will have the right to generate anonymous statistical and usage data related to the Competition service and user demographics (“Aggregate Anonymous Data”).You agree that Aggregate Anonymous Data is owned by SCAN Health, which SCAN Health may use for any service improvement or business purpose during or after the term of this Agreement. SCAN Health will not distribute Aggregate Anonymous Data in a manner that personally identifies you or its website visitors.

For statistical accuracy purposes, SCAN Health will not publish anonymized aggregated data where the cohort/group of interest has fewer than 15 respondents. For respondent confidentiality purposes, SCAN Health will not publish aggregate data where the cell size is less than 5, or other number which could result in the disclosure of identifiable personal information.

7.AWARDS

The Rules will establish any awards, and process for the determination of awards.

Prior to receiving an award, an Entrant may be required to sign a standard release and indemnity form confirming compliance with the Rules and Terms, and releasing SCAN Health and its directors, affiliates, representatives, advertising and promotional agencies from any and all liability arising from their participation in the Competition or out of, pursuant to, or as a result of the carrying out of the Competition.

Failure to comply with the Rules or Terms, or to sign and return any required release and indemnity form on a timely basis may result disqualification and forfeiture of the award and SCAN Health may distribute the award to another Entrant, at its sole discretion.

8.PUBLICITY

You also agree that SCAN Health may use your name, Province or city, photograph (such as your profile photo or another photo that you supply), videos, voice and/or other likeness for news, trade and promotional purposes in any media now known or hereafter discovered, worldwide, in perpetuity, without compensation, notification or permission.SCAN Health reserves the right to use any information related to the Competition, including submissions provided by Entrants, for editorial, marketing and any other purpose, unless prohibited by law.

9.LIMITATION OF LIABILITY

By participating in the Competition, you agree, to the maximum extent permitted by applicable laws to release, indemnify and hold SCAN Health and its affiliates, subsidiaries, officers, directors, agents, representatives and employees (collectively, “Released Parties”), harmless from any and all liability whatsoever for any injuries, losses or damages of any kind arising from participation in or in connection with the Competition, including, without limitation: (i) awarding, acceptance, receipt, possession, use and/or misuse of the Award herein; or (ii) participation in any Competition related activities and travel of any kind. The above limitation of liability shall not apply to death or bodily injury caused as a result of SCAN Health’s negligence.

Released Parties assume no responsibility for delayed or misdirected entries or for any failure of any website, for any problems or technical malfunction of any computer online systems, servers, access providers, computer equipment, software, failure of any e–mail or online entry (including Contributions or Improvements) to be received by SCAN Health on account of technical problems or traffic congestion on the Internet or at any website, or any combination thereof, including any injury or damage to an entrant’s or any other person’s computer, mobile device or other electronic device related to or resulting from this Competition.

10.GENERAL CONDITIONS

You agree, by participating, to be bound by the terms of the Rules and Terms and the decisions SCAN Health, in connection with Competition matters are final and binding, without right of appeal.

SCAN Health, in its sole discretion, reserves the right to disqualify any person it finds (i) not eligible to participate in the Competition, (ii) to be in violation of the Rules or Terms, or (iii) tampering with or otherwise abusing any aspect of the Competition.

SCAN Health reserves the right to reschedule, change relevant dates, cancel or modify this on-line challenge for any reason, including in the event of technical corruption due to virus or other technical problems.

SCAN Health reserves the right, in its sole and absolute discretion, and without prior notice, to adjust any of the dates and/or timeframes stipulated in the Rules or the Terms, to the extent necessary, for purposes of administering the Competition, including verifying compliance by any entrant or entry with the Rules and Terms.

In the event a Competition is compromised by a virus, non–authorized human intervention, tampering or other causes beyond the reasonable control of SCAN Health which corrupts or impairs the administration, security, fairness or proper operation of the Competition, SCAN Health reserves the right in its sole discretion to suspend, modify or terminate the Competition or modify the Rules or Terms.In such an event, SCAN Health may post a notice on the SCAN Health Design Competition website or send an email alert.

The Competition is intended to provide a learning experience for the students that will encourage healthy competition, professionalism and interaction by our future business leaders, both amongst themselves and with our business community. The Rules and Terms and Conditions are not all encompassing and situations may arise that have not been covered. It is the expectation of the Organizers that any issues or disputes will be resolved in the spirit of the Competition.

Nothing contained in these Terms shall be deemed to constitute either party a partner, joint venture or employee of the other party for any purpose.

The failure to exercise any right provided in these Terms or the Rules shall not be a waiver of prior or subsequent rights.

This Design Competition is an opportunity for manufacturers, solution providers and shared services organizations to team up with a health system to develop a solution design that addresses the objectives of industry experts and regulatory bodies that meet the HTG challenge.

Teams must contain at least one (1) manufacturer, solution provider or academic partner, and one (1) health system partner. Solutions should consider including a broad spectrum of manufacturers that represent: GS1, HIBCC, and ICCBBA standards that deliver data via the GDSN, GUDID, or other method that can be consumed by solution provider or academic partner, and transmitted to a spectrum of health system partner from small to larger IDNs.

This is to ensure the demonstration of real-world application, evidence and effectiveness of the team’s proposed strategy, technologies and business models. The proposed solution design can be demonstrated using health system partner data to demonstrate the value and effectiveness of the solution.




Round Two Submission Requirements: A written document that provides the final strategic solution, no word limit. Participants are welcome to add attachments to support their solutions. The review panel will review the submissions, assigning a score for each of the six criteria, to determine the winning solution.

The competition’s Panel of Judges includes experts in supply chain, logistics, health system transformation and HTG leadership. Their purpose is to adjudicate competition submissions with the support of the SCAN Health team. The role of the SCAN Health team is to assemble submissions, provide criteria for judging and support the judging panel with meeting logistics to determine the successful submissions. The SCAN Health team members do not participate in judging processes. Below are the competition judges:

  • Dr. Randy Bradley, Assistant Professor, Haslam College of Business, University of Tennessee, Knoxville
  • Mr. Graham Medwell, Healthcare Product Strategist, VirtualStock
  • Mr. Matt Mentel, System Executive Director, Business Integration, Mercy Health
  • Mr. Jitendra Prasad, Chief Program Officer, Contracting, Procurement & Supply Management, Alberta Health Services
  • Mr. Mike Schiller, Vice President, Healthcare Engagement, SteriTrack
  • Ms. Dale Weil, Managing Director, Montreal Institute for Palliative Care
  • Richard Mackey, SVP Information Technology, Intalere
  • What is the SCAN Health Virtual Business Case Competition?

    The SCAN Health Virtual Business Case Competition is the second of four invitational business case competitions designed to build leadership capacity for excellence and innovation in supply chain and logistics strategies in global health systems. This international case competition will bring together the best business school teams in the world to mobilize knowledge and create solutions to advance supply chain capacity in global health systems.

    Undergraduate and graduate student teams nominated by their business schools will showcase their knowledge, skills, and innovative solutions to advance supply chain and logistics in a case focused on one of the leading global health systems. The competition will take place over two rounds and be delivered entirely virtually to ensure students spanning three continents and many time zones can all compete and engage.
  • Who can participate in the SCAN Health Virtual Business Case Competition?

    The SCAN Health Virtual Business Case Competition is open to all university undergraduate and graduate students enrolled in the 2018/2019 academic school year, globally.
  • Who can I have on my team?

    There is a maximum of four university undergraduate and grad students per team. All team members must be from the same school. Each team is encouraged to have a faculty lead from their home school and a health system leader or expert to support the team’s success. The competition is targeted towards Business School students however team members from Health Sciences, Medicine, Nursing, and Engineering programs may be included to enable multi-disciplinary collaboration to advance excellence in supply chain best practice engaging leading health systems.
  • Can I participate on multiple teams?

    A student cannot participate in more than one team.

  • Why should I participate/What are the prizes?

    Prizes are awarded in Canadian dollars. The first-place team will be awarded $ 4,000, second place $ 2,500, and third place $ 1,000.

    The Top 3 Winning Teams will be widely profiled across the entire SCAN Health global network on our website, through social media and at our events. Winning teams will be provided free registration to attend the Annual SCAN Health Global Networking Event.

  • Do I have to travel or pay anything to participate?

    As a virtual competition, there is no travel required by teams and the competition can accommodate teams from different continents and time zones. There is no cost associated with registration or participation in the inaugural SCAN Health Virtual Business Case Competition.
  • How do I enter the SCAN Health Virtual Business Case Competition?

    Teams must register on the online SCAN Health Virtual Business Case Competition platform at www.SCANHealth.ca/virtual-case-competition between September 21 and October 28, 2018. Only one registration per team is required and teams will share one username and password for login.

  • How do I use the SCAN Health Virtual Business Case Competition platform?

    Once registered, teams will have one username and password to share amongst team members. Teams can login to the platform at www.SCANHealth.ca/virtual-case-competition. Below is a brief description of the platform’s capabilities:

    • Manage Your Project: This is a private, collaborative space for team members to add, edit and delete files. The final version of files for Round 1 and Round 2 must be the only files uploaded to this space at the deadline time. In Round 2 where a video submission is required, there is an option for teams to submit a link to their video uploaded to a third-party platform (i.e. YouTube) in cases where the file is too large for the SCAN Health Virtual Business Case Competition platform.
    • Forum: This is a public space for teams to interact and network with other teams competing in the competition from around the globe.  
    • Ask a Question: This space allows for teams to send a message or question to either an Advisor (in Round 2 only) or to an administrator for inquiries on use of the platform, competition details, etc. 
  • When does the competition start?

    Registration and Round 1 of the SCAN Health Virtual Business Case Competition opens on October 15th, 2018 at 7 AM ET. Below are competition key dates:

     

    September 21, 2018

    Business Case Competition Official Launch

    October 15th - October 28th, 2018 11:59 PM ET

    First Round

    November 14th, 2018 

    Semi-Finalist Announcement

    November 14th - November 27th, 2018 11:59 PM ET

    Second Round

    January 14th, 2019

    Top Three Winning Team Announcement

  • What do I need to submit in each round?

    In Round 1, teams are required to submit a one-page Executive Summary (max. 500 words, references not included, appendices not permitted) and a PowerPoint presentation (max. 20 Slides) outlining the team’s case analysis. Teams are judged based on the following:

    1. Demonstrate understanding of key issues in the case: Submission acknowledges key issues in the case and other issues that present themselves throughout the case. Submission demonstrates a clear and comprehensive analysis of the challenges and opportunities for strengthening traceability of blood products from "vein to vein" presented in the case.
    2. Development of ideas to address the strategic issues in the case on page 16: The solution addresses key issues in the case:
    • Automation of supply chain tracking and traceability of blood products;
    • Integration of supply chain processes with hospital care processes;
    • Use of technology to strengthen supply chain processes;
    • Patient safety outcomes and impact;
    • Reduction of the discard (waste) of blood products; and
    • Demand forecasting and utilization of blood products to support sustainability of blood supply.
    1. Proposed solution and action plan: Strategy that is feasible, scalable across the CBS network, creative and investment is reasonable to achieve a scalable solution. Includes a high-level implementation and action plan.
    2. Development of outcome measures to evaluate proposed solutionKey outcome measures are clearly defined. Strategy to evaluate the value and impact of the solution is described in the submission.
    3. Written Communication Skills:Submission is clear, well stated and professional.

    In Round 2, short-listed competitors will develop a more comprehensive recommendation and strategic action plan, including an implementation plan, evaluation of alternatives and scalability of the team’s solution. A more detailed judging criteria will be provided at the start of Round 2. Teams are required to submit a video presentation (max. 15 minutes) on the team's proposed strategy, and an accompanying PowerPoint presentation (unlimited slides).



    When submitting video presentations, competitors are not permitted to mention their school name or make any reference to their school. During their presentation, competitors may introduce themselves and their teammate(s) by their names only. Competitors are required to submit original PowerPoint content and template only.
  • How is the competition judged?

    The competition’s Panel of Judges includes world-renowned academics, health system leaders, industry experts and policy-makers with distinguished knowledge and expertise in global health system transformation and supply chain strategy. Their purpose is to adjudicate competition submissions, provide criteria for judging and facilitate the judging panel to determine the winning submissions. The judges are:

     

    • Dr. Graham Sher, CEO, Canadian Blood Services (CAN)
    • Prof. John Blake, Associate Professor, Dalhousie University & Research Engineer, Canadian Blood Services Centre for Innovation (CAN)
    • Prof. Randy Bradley, Assistant Professor IS and SCM, University of Tennessee (US) 
    • Mr. Peter Brereton, CEO, TECSYS Inc. (CAN)
    • Mr. Paul Broadbridge, CEO, Digital Bridge Consulting & Government Director, GS1 Australia (AUS)
    • Mr. Ron Johnson, VP & CIO, Eastern Health (CAN)
    • Mr. Feargal McGroarty, National Haemophilia System Project Manager, St. James Hospital (IE) 
    • Mr. Peter O'Halloran, CIO, Australian Capital Territory (ACT) Health (AUS) 
    • Prof. Julie Paquette, Associate Professor, HEC Montreal (CAN)
    • Prof. Kevin Schulman, Professor, Medicine, Business Administration and Global Health, Duke University (US)
  • How do I access an Advisor for help?

    In Round 2, student teams are encouraged to access Expert Advisors via the online platform under the tab “Ask a Question”. Teams are assigned one Expert Advisor that can answer their questions. We will do our best to send a response within 24-48 hours due to the busy schedules of the Expert Advisors. Questions should be submitted early to allow for appropriate response time. SCAN Health and the Expert Advisors are not accountable if questions are left unanswered due to short-notice of time.
  • Are there any rules to the competition?

    Competition Rules and Terms and Conditions can be found on the online SCAN Health Virtual Business Case Competition platform.
  • My question isn’t here, who do I contact for more information?

    You can contact the administration team on the online platform under the tab “Ask a Question”. Alternatively, please e-mail info.SCANHealth@uwindsor.ca and we would be happy to answer any questions you may have and provide more information.
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Round Two Judging Criteria

           

Feasibility of Solution Implementation     

  • Does the solution account / leverage / utilize existing resources in the state / country?
  • Does the solution identify and build on the strengths in the state / country?
  • Could the solution be implemented in a 2-year timeframe?

Evidence of Best Practice  

  • Were best and leading practices identified and considered in the implementation?
  • Has the solution been implemented in other places and evidence of impact presented?

Creativity & Innovation       

  • Were creative / innovative approaches to engaging and leveraging clinical teams and resources embedded in the proposal?

Data and Information Infrastructure Requirements        

  • Did the proposal demonstrate strategic use of state / country data infrastructure and resources?

Resources Required to Support Implementation

  • Does the solution offer a realistic approach to resource use and requirements?
  • Is there a reasonable ROI presented?
  • Is the timeframe for implementation realistic?

Scalability of Solution         

  • Could the solution / proposal be scaled to other health systems?

Please be advised that ALL submissions of design proposals for the SCAN Health Design Competition are not in any sense a public disclosure. The submission will remain strictly confidential at all times, accessible only by the SCAN Health team and the judging panel for the duration of the competition. The SCAN Health team and judging panel are bound by confidentiality requirements and will use the submission only for the explicit purpose of review in relation to the SCAN Health Design Competition. Materials submitted by participant teams will not be shared or communicated at any time, either publicly or to SCAN Health partners, without the explicit written consent of the participating team. At the completion of the design competition, all teams will be approached to obtain their consent to share their design submissions for distribution across the SCAN Health network for the purpose of supporting knowledge exchange and knowledge dissemination globally. All materials submitted to the competition by participant teams, who decline to have their submission materials shared with the SCAN Health network, will be destroyed at the conclusion of the competition judging, to ensure confidentiality of all materials is protected at all times. 

Principles and Guidelines for Adjudicators

All judges must adhere to the Principles and Guidelines for Adjudicators as set out by SCAN Health’s funders, Social Sciences and Humanities Research Council (SSHRC). The principles set out in the following sections apply to all judge adjudicators and are vital to maintaining the well-established tradition of integrity and transparency in conducting SCAN Health Design Competition adjudication.

 

Conflict of Interest and Confidentiality

All judges must review, sign and adhere to the Conflict of Interest and Confidentiality Agreement to protect the intellectual property of competing Participants.

Judges will be provided with a preliminary list of team names and organizations who have submitted a design proposal and will be asked to identify any real or potential conflict of interest with any of the proposal team members or organizations. The SCAN Health team will assign design proposals to each judge and in the event where a judge declares conflict of interest on a specific design submission, that judge will not review or have access to that design proposal with which they are in conflict. The design proposals will be distributed to the judges, each judge will submit a score based on the criteria for each assigned proposal, and a proposal’s final score will be the average scores of the judges who reviewed each proposal. Discrepancies in scores will be reviewed by the panel of judges, and with the support of the chair of the judging panel, will resolve all discrepancies by majority vote.

Disclosure and Compliance Measures

Any judge who becomes aware of a conflict of interest, both for him/herself or for another judge, during the proposal review process will promptly disclose the conflict to the SCAN Health team. The CEO of SCAN Health will determine if it constitutes a conflict of interest and what measures—such as recusal—are required. No judge may participate in the review process of a proposal with which he/she is in conflict of interest. Such disclosures and compliance measures shall be documented and retained for the record.

Managing Conflicts of Interest

SCAN Health recognizes that real, perceived or potential conflicts of interest can and do arise in the adjudication of proposals. SCAN Health’s position is that these situations must be managed in an open and transparent manner in order to maintain the community’s confidence and trust, and to ensure accountability.

While SCAN Health cannot anticipate all potential conflict of interest situations, SCAN Health staff members make every effort to avoid any conflicts of interest before assigning proposals to judges for review.

Before reviewers access their assigned proposals, they must read and agree to the Conflict of Interest and Confidentiality Agreement. It is SCAN Health’s role to advise the judges in cases where conflict of interest appears difficult to determine or falls outside the examples listed in this agreement.

Judges are responsible for identifying and declaring any conflict of interest, real or perceived, related to a proposal, and for informing SCAN Health of the conflict as soon as they become aware of it.

In adjudication meetings or teleconferences, a judge in a real or perceived conflict of interest must withdraw from the conference call during the committee’s discussion of the proposal in question. In cases where the chair of a committee withdraws because of a conflict of interest, the committee will designate an alternate chair for the review of the particular design proposal applications, as required.

SCAN Health Proposals

Information in proposals should be considered confidential and will be handled in a confidential and secure manner. In managing participant/proposal information, judges must adhere to these requirements:

  • Information placed in the custody of judging members is to be used only for the purpose for which it was collected—the evaluation of SCAN Health Design Competition proposals. No other use is permitted.
  • All copies of documents must be secured to maintain confidentiality. In addition, material that a judge no longer requires must be destroyed in a secure manner. For adjudications by teleconference, judges should ensure that the documents are destroyed after results have been announced. Similarly, any member’s work that has been saved as a computer file or on an electronic storage device must be securely and permanently deleted.
Committee Deliberations

All matters discussed during adjudication meetings or teleconferences are confidential. Judges must not impart, refer to, communicate or consider information about the Design Competition participants that do not appear in the proposal materials. Judges must not disclose results prior to their official release by SCAN Health. If approached by a participant concerning a decision, udges should decline to discuss the matter and advise the enquirer to contact SCAN Health directly.

Release of Results

Following SCAN Health approval of judges recommendations, it is the responsibility of SCAN Health staff to notify participants of the results of judges deliberations.

 

SCAN Health Portals